How It Works — TrayPilot

Impact

How TrayPilot changes the day-to-day.

Outcomes TrayPilot is built to drive. Specific results depend on your facility's workflow and adoption.

Fewer cancelled cases, lower loaner spend, and faster room turnovers — without adding headcount in SPD or the OR.

Fewer cancelled cases

Cases stop dropping off the schedule because trays aren't ready.

Lower loaner spend

See which loaners are actually used and which sit on the shelf.

Faster room turnovers

SPD and the OR see the same tray status, in real time.

Surgeons get every instrument on their preference card. Charge nurses see tray status before the patient is on the table.

Preference cards matched

Every instrument the surgeon expects, on the back table.

No mid-case surprises

Missing or contaminated trays flagged before the patient is in the room.

Charge nurse visibility

Tray status visible on the case board before incision.

The audit trail writes itself. Joint Commission, AAMI, and state surveyors get the binder before they ask for it.

Survey-ready audit trail

Every status change timestamped and exportable.

Industry-standard retention

7-year default audit retention, configurable to your facility's policy.

Zero binder prep

Pull a Joint Commission, AAMI, or state surveyor report on demand.

Cut loaner spend, end day-of cancellations, and pass surveys without prep.

Flag issues in seconds, route them to the right vendor automatically, and keep every action in the audit trail.

See the full slate, match trays to preference cards, and know readiness before the first incision.